The trusted eSignature provider for UK universities
Make signing safer and simpler with tamper-proof, UK-based eSignatures for every student, staff, and document. Trusted by Oxford University and other top universities.
We're trusted by
Meet strict eIDAS and GDPR requirements
Every signature is uniquely linked to the signer and backed by a digital certificate and full audit trail – keeping your institution compliant and audit-ready at all times.
Safeguard student and university data
Prevent breaches that could threaten trust and funding. From student records and research documents to grant applications and partnership agreements, our UK-based, GDPR-compliant storage keeps your information secure.
Ensure every document stands up in court
Protect your institution by preventing void agreements and disputes with signatures that are fully traceable, verifiable, and legally valid in the UK.
Reduce operational expenditure
Cut the ongoing costs of printing, postage, storage and manual processing, freeing up budgets for essential education and research.
Cut carbon emissions by 80%
Support your university’s carbon reduction goals by cutting paper waste, emissions from postage and energy use tied to printing and storage.
Why UK universities choose eSign
Advanced signatures by default
Unlike other solutions, we only offer advanced eSignatures – meeting GDPR and eIDAS requirements without extra cost or setup.
The only provider on the Public Service Network
We’re the only eSignature provider on the government’s Public Service Network, meeting strict security standards for public sector organisations.
UK data residency
All data is stored in secure, ISO 27001-certified facilities, ensuring GDPR compliance, data sovereignty, and peace of mind for sensitive university information.
Integrate with existing tools
Enable seamless document workflows across departments, with plugins for Microsoft SharePoint and Dynamics.
Transparent pricing
No overages or hidden fees. We offer clear, scalable pricing that works for university departments of any size.
Local support
Get help when you need it, from our UK-based support team during business hours via live chat or email.
Testimonials
University of Salford
“We use eSign to issue copyright declaration forms when supplying copies of material to users of our archives. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end, it is simple to issue the forms via eSign, and we get a notification when they have been completed.”
Polden Bower
“We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all signatories, and could offer more as we grow as an organisation. eSign fits the bill on all fronts — from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security.”
University Hospitals of Leicester
“We have seen significant improvements in our pharmacy service efficiency since implementing eSign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication.”
Portsmouth University Hospitals
“eSign has proven to be a fantastic system that has had an important impact on our homecare prescription services. A patient’s health is at the end of each document, and E-Sign has helped us ensure that every document is processed quickly, securely, and accurately.”
4.6 / 5
4.7 / 5
Streamline workflows for
Admission forms
Send and receive admissions forms online with secure, legally binding eSignatures – ideal for international or remote students.
Grants and funding
Ensure a smooth, quick and secure turnaround for important grant and funding applications, helping to unlock funding faster.
HR and staff contracts
Speed up hiring and onboarding with secure digital contracts that meet UK legal and compliance standards.
Health and safety forms
Share and approve risk assessments fast and securely, with documents always ready for audits and project sign-off.
Finance approvals
Send budget and purchase approvals online for signature, eliminating the risk of errors and unnecessary delays.
Archive access agreements
Cut archive document printing and storage costs while reducing carbon emissions and improving accessibility for researchers.
Integrate with the tools you already use
Create custom workflows with powerful integrations and a flexible API.
UK Government’s high-performance network
eSign is a UK government approved supplier
eSign is the only eSignature provider trusted on the UK Public Service Network (PSN) – proof that we meet the highest security, compliance, and interoperability standards.
We’re also on the Government’s Digital Marketplace, which enables buyers to select from a pre-approved list of suppliers.
For public sector organisations, this means your procurement and compliance teams get the reassurance of government-level due diligence already done – reducing risk and making roll-out smoother.
See why top universities trust us for faster, safer document management
Accreditations & Awards
Reviews & Security
