Conveyancer Certified Electronic Signatures

Utilise our secure and efficient e-signature features that are fully compliant with the HM Land Registry conveyancer-certified electronic signature standards.

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Conveyancer-Certified eSignatures

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Compliant Electronic Signatures For Real Estate and Legal

Security and compliance are the foundation of E-Sign. With our electronic signature and digital document solution, real estate and legal organisations can have complete peace of mind that their property document transactions are compliant with the required regulations, including the standards set by the Land Registry. Documents can be signed faster and more efficiently with our conveyancer-certified e-signatures, which helps to avoid delays in important processes.
1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month
1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month

Meeting HM Land Registry standards.

What Are Conveyancer-Certified eSignatures?

The HM Land Registry now accepts e-signatures for several documents related to its property dealings, which are known as conveyancer-certified e-signatures. They are accepted by the Registry as long as certain requirements are met, including the below:

  • The conveyancer must provide the Land Registry with a certificate concerning the signature.
  • The signing requires the use of a platform like E-Sign that manages the electronic signing process including creating an e-signature.
  • A conveyancer must represent all parties including those that are not signing the document.
  • The platform must utilise multi-factor authentication as the Land Registry requires signatories and witnesses to have a one-time password (OTP) that is a minimum of 6 numbers.
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Complete legally binding property transactions.

Steps For The Conveyancer-Certified Signature Process

There are multiple different steps in the process for the Land Registry to accept conveyancer-certified e-signatures, with E-Sign’s capabilities meeting all the requirements set out. Conveyancers must be responsible for setting up and managing the process through the platform and follow these steps:

  • Upload the agreed copy of the document to the platform.
  • Populate with the name, email address, and phone number of the signers and witnesses. The details can be populated later by the relevant signatory.
  • Highlight the required fields for completing/signing within the document, and confirm who they are to be completed by, and in a specified order (witnesses after the signatories).

E-Sign can support conveyancers in meeting the standards and ensuring their important legal document transactions are completed as quickly and efficiently as possible.

 

Conveyancer-Certified Signature Steps

A highly secure document management solution.

Why Choose E-Sign For Conveyancer-Certified Signatures?

The E-Sign platform provides users with advanced security measures and identity verification features, to maintain the authenticity and validity of sensitive property documents. Our eSignatures are fully compliant with the Land Registry standards because they are:

  • Uniquely linked to and capable of identifying the signer
  • Created in a way that ensures the signer retains control
  • Linked to the document in a way that subsequent changes to the data can be detected

All interactions through E-Sign are secured using a 256-bit SSL encryption with anti-tampering controls, malware protection, and more, providing full assurance to users that their data is safe from any and all cyber threats. Each document has a digital certificate and a detailed audit trail, supporting its legal validity with the Land Registry.

Why eSign For Conveyancer Certified Signatures

Other benefits of using conveyancer-certified e-signatures.

Streamline Key Document Processes and Save Carbon

By implementing E-Sign for conveyancer-certified electronic signatures, real estate and legal businesses can also benefit from significant time, money, and carbon savings.

These sectors both rely on important document transactions and by removing outdated and inefficient paper-based workflows, transactions can be completed quickly and without the associated costs of printing, ink and postage.

Additionally, eliminating paper from your document processes will help to reduce waste and carbon emissions, effectively contributing towards positive sustainability goals.

Benefits of Conveyancer-Certified eSignatures
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UK Government’s high-performance network.

The Only Trusted Digital Signature Provider on the Public Service Network

eSign is the only electronic signature provider trusted on the Public Service Network. The PSN is the UK Government’s high security network, which enables public sector organisations to work together, reduce duplication and share resources.

Government organisations and health trusts access the PSN for secure and trusted digital services, that meet strict regulatory requirements and provide assurance that the service they access has the highest security standards, is exceptionally reliable, and can address issues within a rapid timeframe.

With the rapidly growing digitisation of document management and cloud-based solutions, the need for trustworthy providers has never been more important. The eSign document management and electronic signature solution provides businesses with improved efficiencies and major cost savings, creating enhanced advantages over competitors.

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Testimonials

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Mid Devon District Council

“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes and we’ve even had tenants’ comment on how easy it is to use as a signer which is fantastic.”

Lisa Harber | Team Leader 
Portsmouth Testimonial

Portsmouth University Hospitals

“E-Sign has proven to be a fantastic system that has had an important positive impact on our homecare prescription services. It has enabled us to significantly reduce the administrative burden on clinicians, creating a lean process that allows prescriptions to be signed and completed within minutes rather than days. The combination of E-Sign and our new prescription management platform has transformed our workflows, allowing us to improve the service we provide. A patient’s health is at the end of each document and E-Sign has helped us ensure that every document is processed quickly, securely, and accurately.”

Raghu Mamullapally | Lead Pharmacist Homecare Services
Leicester Hospital Case Study

University Hospitals of Leicester

“We have seen significant improvements in our pharmacy service efficiency since implementing E-Sign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication, minimising the risk of supply disruption and saving valuable time. Collaborating with E-Sign has been an easy process, Desi and Luke have always been professional and approachable to offer support when needed.”

Amy Page | Kidney Pharmacy Team
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University of Oxford

“The University of Oxford have appointed eSign UK Ltd. as their preferred electronic signature platform. eSign quickly guided departments on the most cost-effective and efficient route offered, providing continued support to ensure contracts were completed and deadlines met.”

Purchasing Department | End User
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Paratus Law

“The law supports the use of electronic signatures, and eSign is an essential tool for any business wishing to enhance customer experience and accelerate revenue. Esign is incredibly user-friendly, and using it has been a very positive experience both for me and for my clients.”

Simon Arthur | Owner
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Beyondly

“eSign has transformed our operations at Beyondly. Integrating eSign into our systems was relatively straight forward and has massively improved customer and team experience. As a Bcorp organisation we place high value on our environmental impact and since inception, eSign has represented a 31.46kg saving of CO2 entering the atmosphere.”

Emily Rice | Operations Manager
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National Clinical Homecare Association

“The tools are very easy to set up and intuitive to use. When we encountered issues, the eSign team was agile enough to respond, usually on the same day. The copy template feature has made setup with new customers much easier.”

National Clinical Homecare Provider | End User
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Slater Heelis Solicitors

“eSign is an invaluable tool that assists us in keeping track of our legal matters. It gives us full control of the document journey and has greatly improved signature capture and document turnaround times.”

Slater Heelis Solicitors | End User
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Morgan Ash

“Working in the regulated financial and medical markets we need a quick secure and economical signature process. eSign gives us all of these.”

Andrew Gething | Managing Director
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Blue I Properties

“Can’t recommend esign enough. It is quicker, easier and cheaper to use than many of their competitors.  The detailed Document History provides useful evidence and proof of when your document was created and signed.  Their team members are extremely knowledgeable of the systems, friendly and professional.  All in all, an amazing product at a very competitive price.”

Debbie Collins | Lettings Administrator
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Government Property Agency

“One thing which sets eSign apart is their flexible signature packages, allowing flexibility in both pricing and usage to provide the best solution for the organisation. The GPA has been very well looked after by our eSign account manager and we look forward to continuing our relationship with them.”

Government Property Agency | End User
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10-100

“The solution was simple to use, has a great management portal, and the price met our expectations. We now use the product for our own internal use and have recommended and deployed it into our customers when we get requests for signature solutions. eSign’s ongoing support is excellent, and they are continuously improving and developing their solution.”

Paul Visagie | IT Consultant
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Cambridgeshire County Council

“eSign has brought both time and efficiency benefits to our department since we started using the platform two years ago. It is easy to use and they have useful training videos available which have been helpful for training our team on how to use the platform and its features.”

Wendy Ballard | End User
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Churchill Support Services

“Using eSign has significantly reduced the time it takes to send and receive contracts which means we close deals quicker. I especially like how you can redirect and edit documents without creating new envelopes and keep track of which contracts are pending signature as an admin. As an environmentally friendly business, it’s helpful to see how much carbon we are saving with the carbon counter. I would definitely recommend eSign to a business who is looking to close deals faster.”

Katie Butcher | Client Relationship Manager
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University of Salford

“We use eSign at the University of Salford to issue copyright declaration forms when supplying copies of material to users of our archives. We used to issue the forms as attachments to emails, but users found it difficult to sign and return the forms, especially if they didn’t have a printer. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end it is simple and straightforward to issue the forms via eSign and we get a notification when they have been completed.”

End User | University of Salford
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Polden Bower

“We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all Signatories, and had the capability to offer more as we grow as an organisation.  eSign fits the bill on all fronts for us from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security.  We spent our first year on the Business Plan to embed this new way of working into our processes and we are now ready to roll out eSign access to other Central departments as we upgrade to the Enterprise subscription.  The user guides, chat facility, training offer and support provided by eSign is all really helpful and the team are always responsive when we get in touch.  It’s also reassuring that the Data Centres are in the UK and are managed by eSign.”  

Alison Sanders | Executive Finance Officer
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Boon Brokers

“E-Sign has significantly helped our operations at Boon Brokers. Previously, clients had to manually print, sign, and scan documentation back to us. With the help of E-Sign’s API, we have managed to integrate the system into our software. This now enables all clients to easily E-Sign our fact-finds within a matter of clicks via e-mail. This has significantly improved the efficiency of our business. Thank you, E-Sign.”

Gerard Boon | Managing Director, Boon Brokers
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Thula

“We are very proud and thrilled to be working with the eSign team, creating a truly digital and revolutionising management tool for controlled drugs in a post-pandemic world. The benefits to the clinical and pharmacy teams are huge and drives greater legislative and regulatory confidence and safer and efficient patient care.”

Adele McAllister | Manager
Hessington Health Testimonial

Hessington Health

“Hessington Health is a busy national health screening and occupational health practice with over 18 independent schools and over 10,000 staff members. The challenge we have faced is reminding employees to sign consent forms before we release the reports to their employers. This is an incredibly time consuming process. E-Sign has offered us the perfect solution. The online dashboard allows us to track the consent forms in their journey, Set reminders and have a safe place to store the completed forms. This has saved us an immense amount of time and improved our governance in this area. It also allows the user to create bespoke forms meaning any organisation from any sector will be able to utilise this package.”

Harjeev Rai | Medical Director

Benefits of Conveyancer-Certified eSignatures

User Friendly Platform
User friendly

E-Sign allows you to configure the document workflow in a manner that fits your compliance and best practices.

Multi Factor Authentication
SMS two-factor authentication

Signers receive a one-time passcode via SMS that must be entered before they can access the documents.

Full Form Functionality
Full form functionality

E-Sign offers versatile form functionality including text fields, radio buttons and checkboxes, so you can adapt eSign to fit your business documents. Dynamic field placement also allows you to place fields anywhere you require on your document.

Digital Signature Certificate
Digital signature certificate

Every completed document is supported by a digital certificate documenting the author, signers, devices used, IP addresses, time, and date stamps and much more.

Advanced Audit Tracking
Advanced audit trail

Track and record your document transaction at every stage, with an easily retrievable, advanced audit trail for every signed document.

Environmentally Sustainable
Environmental impact

Remove the need for hard copy documents and minimise paper waste with a fully digital solution.

Technical Checklist

  •  Set up automated workflows with a tailored signing and witnessing order, designed to meet your organisations specific requirements
  •  Our platform is easy to configure and use
  •  Increase security with our multi-factor authentication for signers and witnesses, including SMS and email
  •  See the advanced audit trail of the document and receive a certificate of completion

Flexible eSignature Process

Seamless Integration

eSign integrates with leading software platforms to improve and simplify your transaction.

eSign Integrations
eSign Connects and Integrates Applications

eSign Case Studies

National Clinical Homecare Association Case Study
National Clinical Homecare Association

The healthcare industry clearly recognised the need to adopt a digital approach to prescription processing, giving operational advantages, regulatory compliance and improvements to patient safety.

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Mid Devon Case Study
Mid Devon District Council

There has been significant time and cost savings on the sign-up process for new tenants as there is no longer a requirement for officers or tenants to travel to meet in a location to sign the agreement. 

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Leicester Hospitals eSign Case Study
University Hospitals Leicester

The E-Sign implementation has achieved demonstrable improvements in service efficiency, supported cross-site working and reduced costs for the UHL Kidney Pharmacy home delivery services. 

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CHOOSE YOUR TEMPLATE TO SUIT YOUR BUSINESS NEEDS

Templates

eSign templates simplify document signing for your business, saving time and resources. Easily integrate electronic signatures into your workflow, whether it’s contracts, agreements, or other legal documents.

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eSign Solutions for all Industries

Accountancy Industry
Accountancy

Efficiently drive your business ahead with streamlined processes, effective transactions, and budget-friendly services.

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Education Industry
Education

eSign provides holistic digital document solutions tailored for the education sector, driving your educational establishment ahead with efficient processes.

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Healthcare Industry
Healthcare

eSign provides comprehensive digital document solutions designed for healthcare organisations, optimising processes, ensuring efficient transactions.

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Insurance Industry
Insurance

eSign provides comprehensive digital document solutions designed for insurance firms, propelling your business with optimised processes.

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Legal Industry
Legal

Enhance document processing speed, competitiveness, ensure higher compliance, and elevate contract review processes through the adoption of a digital document management solution.

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Life Sciences Industry
Life Sciences

Furnish your Life Sciences company with a digital document platform that enables a seamless agreement process.

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Logistics Industry
Logistics

eSign offers complete digital document solutions for logistics, powering your business forward with streamlined processes, efficient transactions, and cost-effective services.

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Frequently Asked Questions

Can a conveyancing contract be signed electronically?

Yes, as long as it meets the conditions and standards set out by the HM Land Registry.

Can solicitors use E-Sign?

Yes. Our electronic signatures are fully secure and legally binding, meaning they can be used on several different types of documents handled by solicitors.

Is eSign compliant with HM Land Registry?

Our platform provides users with a high level of security and identity verification. Our eSignatures are fully compliant with HM Land Registry Conveyancer-certified electronic signatures.

Are eSignatures legally binding?

Yes. Our eSignatures are 100% legally binding and are admissible in court, indicating the signers intent to agree to the contents of the document. Our eSignatures are fully secre and compliant to multiple industry standards. To find out more about the legality of eSignatures, please visit our Legality Guide.

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