eSign Web Forms

Allow customers to populate and eSign documents on your website, app or via email. Collect all the information you require in an easy and signable format.

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eSign Web Forms
1.1 million
documents processed per month
new signers per month
envelopes sent per month
1.1 million
documents processed per month
new signers per month
envelopes sent per month

eSign's Web Form Solution

A web form is an online page that allows users to input data. Every web form is designed to collect different information and can contain different elements. Most web forms will include text boxes, checkboxes and a submit button. With the eSign platform, easily create bespoke interactive web forms for your website, app or to email out to clients.

Hassle-free way to collect customer info.

Interactive and Digital Web Forms

Looking for a hassle-free way to collect customer info? Our user-friendly web forms are perfect for both website and apps and encourage your customers to enter the required information.

Add various interactive elements to collect customer information quickly and easily. With simple drag and drop elements, creating a personalised, interactive web form has never been easier.

Free Trial with eSign

Create web forms with eSign.

Highly Secure Online Web Forms

Digitalise your documents and create web forms with eSign. To keep client information secure and ensure you can comply with GDPR, our web forms can be sent over an encrypted link. This ensures that sensitive data cannot be intercepted.

Alongside your web forms, you will also receive a single user annual licence included as standard, so you can manage documents according to your own process. Our web forms are perfect for digitising:

  • Contact forms
  • Registration forms
  • GDPR consent forms
  • NDAs
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The PSN is the UK Government’s high-performance network.

The Only Trusted Digital Signature Provider on the Public Service Network

E-Sign is the only electronic signature provider trusted on the Public Service Network. The PSN is the UK Government’s high-performance network, which enables public sector organisations to work together, reduce duplication and share resources.

Government organisations and health trusts access the PSN for secure and trusted digital services, that meet strict regulatory requirements and provide assurance that the service they access has the highest security standards, is exceptionally reliable, and can address issues within a rapid timeframe.

With the rapidly growing digitisation of document management and cloud-based solutions, the need for trustworthy providers has never been more important. The eSign document management and electronic signature solution provides businesses with improved efficiencies and major cost savings, creating enhanced advantages over competitors.



Step by Step Electronic Signature Process Explained 

esign-web-forms diagram



Mid Devon District Council

“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes and we’ve even had tenants’ comment on how easy it is to use as a signer which is fantastic.”

Lisa Harber | Team Leader 

University of Oxford

“The University of Oxford have appointed eSign UK Ltd. as their preferred electronic signature platform. eSign quickly guided departments on the most cost-effective and efficient route offered, providing continued support to ensure contracts were completed and deadlines met.”

Purchasing Department | End User

Paratus Law

“The law supports the use of electronic signatures, and eSign is an essential tool for any business wishing to enhance customer experience and accelerate revenue. Esign is incredibly user-friendly, and using it has been a very positive experience both for me and for my clients.”

Simon Arthur | Owner


“eSign has transformed our operations at Beyondly. Integrating eSign into our systems was relatively straight forward and has massively improved customer and team experience. As a Bcorp organisation we place high value on our environmental impact and since inception, eSign has represented a 31.46kg saving of CO2 entering the atmosphere.”

Emily Rice | Operations Manager

National Clinical Homecare Association

“The tools are very easy to set up and intuitive to use. When we encountered issues, the eSign team was agile enough to respond, usually on the same day. The copy template feature has made setup with new customers much easier.”

National Clinical Homecare Provider | End User

Slater Heelis Solicitors

“eSign is an invaluable tool that assists us in keeping track of our legal matters. It gives us full control of the document journey and has greatly improved signature capture and document turnaround times.”

Slater Heelis Solicitors | End User

Morgan Ash

“Working in the regulated financial and medical markets we need a quick secure and economical signature process. eSign gives us all of these.”

Andrew Gething | Managing Director

Blue I Properties

“Can’t recommend esign enough. It is quicker, easier and cheaper to use than many of their competitors.  The detailed Document History provides useful evidence and proof of when your document was created and signed.  Their team members are extremely knowledgeable of the systems, friendly and professional.  All in all, an amazing product at a very competitive price.”

Debbie Collins | Lettings Administrator

Government Property Agency

“One thing which sets eSign apart is their flexible signature packages, allowing flexibility in both pricing and usage to provide the best solution for the organisation. The GPA has been very well looked after by our eSign account manager and we look forward to continuing our relationship with them.”

Government Property Agency | End User


“The solution was simple to use, has a great management portal, and the price met our expectations. We now use the product for our own internal use and have recommended and deployed it into our customers when we get requests for signature solutions. eSign’s ongoing support is excellent, and they are continuously improving and developing their solution.”

Paul Visagie | IT Consultant

Cambridgeshire County Council

“eSign has brought both time and efficiency benefits to our department since we started using the platform two years ago. It is easy to use and they have useful training videos available which have been helpful for training our team on how to use the platform and its features.”

Wendy Ballard | End User

Churchill Support Services

“Using eSign has significantly reduced the time it takes to send and receive contracts which means we close deals quicker. I especially like how you can redirect and edit documents without creating new envelopes and keep track of which contracts are pending signature as an admin. As an environmentally friendly business, it’s helpful to see how much carbon we are saving with the carbon counter. I would definitely recommend eSign to a business who is looking to close deals faster.”

Katie Butcher | Client Relationship Manager

University of Salford

“We use eSign at the University of Salford to issue copyright declaration forms when supplying copies of material to users of our archives. We used to issue the forms as attachments to emails, but users found it difficult to sign and return the forms, especially if they didn’t have a printer. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end it is simple and straightforward to issue the forms via eSign and we get a notification when they have been completed.”

End User | University of Salford

Polden Bower

“We are a group of three schools operating across six sites supported by a Central Team, so we’re looking for an electronic approval solution that would bring about significant efficiency, both in time and cost. We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all Signatories, and had the capability to offer more as we grow as an organisation.  eSign fits the bill on all fronts for us from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security.  We spent our first year on the Business Plan to embed this new way of working into our processes and we are now ready to roll out eSign access to other Central departments as we upgrade to the Enterprise subscription.  The user guides, chat facility, training offer and support provided by eSign is all really helpful and the team are always responsive when we get in touch.  It’s also reassuring that the Data Centres are in the UK and are managed by eSign.”  

Alison Sanders | Executive Finance Officer
Boon Bookers Testimonial Logo

Boon Brokers

“E-Sign has significantly helped our operations at Boon Brokers. Previously, clients had to manually print, sign, and scan documentation back to us. With the help of E-Sign’s API, we have managed to integrate the system into our software. This now enables all clients to easily E-Sign our fact-finds within a matter of clicks via e-mail. This has significantly improved the efficiency of our business. Thank you, E-Sign.”

Gerard Boon | Managing Director, Boon Brokers
Thula Testimonial logo


“We are very proud and thrilled to be working with the eSign team, creating a truly digital and revolutionising management tool for controlled drugs in a post-pandemic world. The benefits to the clinical and pharmacy teams are huge and drives greater legislative and regulatory confidence and safer and efficient patient care.”

Adele McAllister | Manager
Hessington Health Testimonial

Hessington Health

“Hessington Health is a busy national health screening and occupational health practice with over 18 independent schools and over 10,000 staff members. The challenge we have faced is reminding employees to sign consent forms before we release the reports to their employers. This is an incredibly time consuming process. E-Sign has offered us the perfect solution. The online dashboard allows us to track the consent forms in their journey, Set reminders and have a safe place to store the completed forms. This has saved us an immense amount of time and improved our governance in this area. It also allows the user to create bespoke forms meaning any organisation from any sector will be able to utilise this package.”

Harjeev Rai | Medical Director

Benefits of Web Forms

Email Personalisation
Personalised Web Forms

Personalise your web forms to collect the exact customer information your business needs.

User Friendly Platform
Collect Information Easily

Create the web forms your business needs with text boxes, tick boxes and drop-down fields.

Digital Signature Certificate
Add an eSignature

Easily add an eSignature to your web form and ensure your customers can sign your documents.

Improve Collaboration
Improved Customer Experience

Make it easier for your customers to share their information with easy-to-use, interactive web forms.

Reduce Costs with eSignatures
Digitalise Your Processes

Digitalise your document processes and speed up information and signature collection, so your business can get the data it needs efficiently and quickly.

Increased Efficiency
Integrate Into Your Website, Email or App

Embed your web form into your website, app, or email to collect the information you need from your users.

Flexible eSignature Process

Seamless Integration

eSign integrates with leading software platforms to improve and simplify your transaction.

eSign Integrations
eSign Connects and Integrates Applications

Technical Checklist

  •  eSign will digitalise any documents you require
  •  Add interactive text boxes so your clients can add information and personal details
  •  With a clear submit button, you can ensure your clients complete their form correctly
  •  Make it easy for your customers to agree to Terms and Conditions with our T&Cs checkbox
  •  Add checkboxes to your web forms so your clients can select options that apply to them
  •  Make sure your web form is GDPR compliant with our GDPR disclaimer

Case Studies

National Clinical Homecare Association Case Study
National Clinical Homecare Association

The healthcare industry clearly recognised the need to adopt a digital approach to prescription processing, giving operational advantages, regulatory compliance and improvements to patient safety.

Mid Devon Case Study
Mid Devon District Council

There has been significant time and cost savings on the sign-up process for new tenants as there is no longer a requirement for officers or tenants to travel to meet in a location to sign the agreement. 

Law Firm Case Study
Legal Industry

eSign provides cost-effective solutions to digitally process key legal documents, such as contracts, agreements and policy documents, enhancing customer satisfaction and increasing your brand reputation.




eSign templates simplify document signing for your business, saving time and resources. Easily integrate electronic signatures into your workflow, whether it’s contracts, agreements, or other legal documents.

View eSign Templates

Frequently Asked Questions

What is a Web Form?

Web forms, also known as HTML forms, facilitate the process of collecting user data or personal information directly from a website. Here’s a simplified explanation of how web forms work:

  1. User Input: Visitors to a website are presented with a form that contains various fields for them to enter specific information. These fields may include data such as name, email address, phone number, and more.
  2. Data Submission: Once users have completed filling out the form fields with the necessary information, they submit the form. This action typically involves clicking a “Submit” or “Send” button.
  3. Data Transmission: The submitted data is then transmitted from the user’s web browser to the server that hosts the website. This transfer of information occurs securely over the internet.
  4. Server Processing: Upon receiving the submitted data, the server processes it according to the defined logic or instructions. This may involve storing the data in a database, sending email notifications, performing calculations, or initiating further actions.
  5. Confirmation or Response: After processing the submitted data, the server can generate a response to the user. This can take the form of a confirmation message, a redirect to a specific page, or any other desired action.

Are Web Forms Efficient?

Web forms offer a convenient and efficient means for users to provide their information and interact with websites. Whether it’s signing up for a newsletter, making a purchase, or submitting an inquiry, web forms enable seamless data collection and facilitate various online interactions.

Note: It’s important for website owners to ensure the security and privacy of the collected data by implementing appropriate measures, such as encryption and compliance with data protection regulations.

How do I Create a Web Form?

For detailed guidance on creating a web form, please reach out to the eSign team. They will provide you with the necessary information and support you need.

Can Web Forms Collect Important Information?

Capturing Visitor Details: Web forms enable the collection of important information from website visitors, such as their name, email address, preferences, comments, and feedback. This data can be valuable for lead generation, customer insights, and personalised communication. Data is collected in a streamlined manner by utilising web forms, businesses can gather specific and structured data from visitors in a standardised manner. This facilitates efficient data management and reduces the likelihood of errors or missing information.

Do Web Forms Improve Communication?

Enhanced Communication: Web forms provide an effective channel for website visitors to get in touch with a company. They allow users to send information, place orders, submit requests, or make inquiries conveniently, fostering seamless and direct communication.

Can Web Forms Improve Conversions?

Improved Conversion Rates: Well-designed web forms can enhance conversion rates by simplifying the process for visitors to take desired actions. Clear and intuitive forms encourage users to engage with the website, increasing the likelihood of successful conversions.

Do Web Forms Enhance User Experience?

Enhanced User Experience: Web forms contribute to a positive user experience by providing a user-friendly interface for data entry. They eliminate the need for lengthy email or phone conversations and allow users to conveniently submit information at their own pace.

Are Web Forms Flexible?

Web forms offer customisation options, allowing businesses to tailor the form fields and design to their specific requirements. This flexibility ensures that the forms align with branding guidelines and collect relevant information.

What are the Main Benefits of Web Forms?

Overall, web forms serve as a powerful tool for capturing visitor details, facilitating communication, streamlining data collection, improving conversion rates, enhancing user experience, enabling automation, and providing customisation options for businesses.

Are Web Forms Secure?

Absolutely, eSign employs SSL and encryption protocols to safeguard data both during transit and while at rest. Nonetheless, it remains the responsibility of the form owner to ensure that access to the form itself is secure.

What is the Difference Between a Web Form and HTML?

A Web Form is a component of an HTML document that incorporates various HTML form elements such as input fields, selection menus, checkboxes, radio buttons, and more. Users typically interact with a form by entering text, selecting options, and modifying form elements before submitting the completed form for further processing.

How do Web Forms Work?

eSign Web Forms empower organisations to capture data from interactive forms and dynamically populate the content into agreements, enabling them to be signed electronically.

Looking to Try eSign's Web Forms?

The eSign electronic signature online document signing service free for 14 days, no credit card required
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Accreditations & Awards

Crown Commerical Provider
Cyber Essentials Plus
ISO 9001 Quality Management
ISO 27001 Information Security Management
Information Commissioner's Office
2023 SME Committed Badge

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