How to Send and Sign a Document

Send and sign a document securely using our dynamic platform. Add signers, signature fields and security steps.

Resources for Help Centre and How to Guides

A Step by Step Guide - How to Send and Sign a Digital Document

eSigning a document using an electronic signature is a convenient and efficient way to digitally sign agreements, contracts, forms, and other important documents without the need for physical signatures.

Watch the Video Tutorial

Watch our video tutorial to learn how to create an envelope and send a document for eSignature.

Send a Document from SharePoint Document Library

Step 1

To start the document signing process, click ‘Get Started’ in the main dashboard. Alternatively, you can sign a document you have previously uploaded using the ‘Library’ option.

step 1 get started

Step 2

Upload your document(s) to the signing process, from one of our six options shown here.

step 2 add your document

Step 3

Enter the signer’s details into the dedicated fields as shown. If you require more than one signer, simply select ‘Add another signer’. You can also add yourself as a signer. If you require the document to be signed in a specific order, select the ‘Use sequential signing’ option. The order of names entered into each numbered box defines the flow of the documents to your recipients for signing.

step 3 enter signers details

Step 4

You can also attach supporting literature for your recipient(s) to view as part of the notification email. The description section is where you create the bulk of your email body, here you can describe to your recipient the requirements you need to complete the document transaction.

step 4 attached supporting literature

Step 5

You are now presented with your document and the ability to place the signature placement fields (or any other fields your require) onto the document. You can alternate between each signature and place in a specific area on the document by clicking and highlighting. Once the signer’s name is highlighted, drag and drop your signature field into the required place. Each signer will have their own highlighted colour so you can distinguish between them easily.

step 5 place signature

Step 6

Review the document and recipients of the document, then click ‘Confirm & Send’ once you are happy.

step 6 review document

Step 7

If you are also required to sign the document, click the link in your email and you will be shown the document to sign within E-Sign, select ‘Click here to sign’.

step 7 sign document

Step 8

Add your signature and wait for the Co-signers to complete the process. Click ‘Yes’.

step 8 add signature

Frequently Asked Questions

How can I be sure I am signing the same document as the other party?

Everyone involved in the signing of an individual document will receive an e-mail notification of whenever another party has signed. You can see who else is involved in the document signing process by clicking on the document. On the right hand side of the document is an audit column. Here you can see who else is involved in signing. Who has signed the document so far, who is still to sign, and who has declined.

How do I add a Co-signers signature?

Please see E-Sign’s ‘User Guide’ for step by step instructions, or watch the easy to understand Co-Sign tutorial video.

I have sent a document to myself, why am I not receiving it?

If you have sent a document from your own email address to your own email address, E-Sign recognise this and places the document in your E-Sign inbox on the dashboard. Consequently, an email notification will not be sent. If you would like to test the E-Sign platform, then please use a different browser with a different email address.

Can I sign documents for free?

Currently E-Sign does not offer a free option for signing documents. However, we provide an affordable subscription plan that grants you access to unlimited envelop sends for just £24 per month. While we understand the desire for a free option, it’s important to consider the value and benefits that come with our subscription plan. For a reasonable monthly fee, you can enjoy the convenience of unlimited envelope sends, allowing you to streamline your document signing process without limitations.


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For any support or further help please contact us and one of our expert team will be happy to help.
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