The Top 10 Organisational Apps for Business in 2025

It’s no secret that digital ways of working make life simpler for business owners and employees. Saying goodbye to paper can increase efficiency, save time, boost productivity, and have added environmental benefits.

However, having the right technology to go digital is essential; you need user-friendly, collaborative, and efficient apps. They need to complement your existing processes or act as the foundation for digital transformation.

Most businesses will use different apps to do different things. All of which help to run their business on a day-to-day basis. It’s therefore important that they work together and share information to avoid workflows becoming siloed.

So, if you’re looking to transform your processes, here are some of the most popular business apps to help you stay organised, keep everything digital and improve processes across your company. Let’s dive right into the best productivity apps in 2025 for businesses.

 

Best apps for document management

Many businesses are powered by documents. Whether internal or external paperwork, creating, sharing, and storing documents is an essential part of the day-to-day running of a business. Your business will therefore need apps that make managing your documents easier.

E-Sign

An industry-leading electronic signature and digital document management platform, E-Sign provides all the tools a business needs to e-sign documents and complete transactions. To keep your documents digital, you need a digital signature to match. This eliminates the need for printing and removes unnecessary steps from your document processes.

Use E-Sign to easily create documents and add editable fields for customers to fill in, as well as an e-signature box. Our platform also enables you to add a payment tag to request a payment from clients. To ensure your transactions remain secure, you can even password-protect your documents, or use multi-factor authentication. So, you can always be sure that your document is protected and the signer is who they claim to be. 

 

Dropbox

Dropbox is a popular cloud-based storage system that allows users to store and share documents and files. As it’s based in the Cloud, Dropbox allows you to access these documents from anywhere, as they’re not tied to one device. These days, cloud storage is becoming increasingly popular with businesses; it’s a more flexible way to share and manage documents.

Dropbox also makes sharing documents and folders easier. Simply type in the email address or group you’d like to share with and you’re good to go. It also integrates well with other applications, allowing you to manage documents between workspaces better.

 

M-Files

M-Files is designed for knowledge workers to streamline their workflows through effective automation. It features metadriven data architecture, artificial intelligence, and an embedded workflow engine to support effective document organisation. Also, process efficiency can be improved by automating document-focused workflows across creation, collaboration, and approval. 

Business risk is reduced with M-Files through automation of access controls, improved security when sharing and collaborating externally, and simplified development of a comprehensive audit trail. 

 

Best apps for project management

Managing a digital workload and an increasingly remote team requires the right organisational apps. Project management apps help to keep your team organised and ensure everyone is on the same page. While collaborative platforms promote better communication between individuals and teams.

 

Asana

A project management app for mobile and desktop, Asana is designed to help employees stay organised and connected. It allows users to break down larger projects into tasks and subtasks. The project owner can assign employees to these individual tasks, add a due date/time. As well as provide additional information through comments or by uploading documents.

Once projects have been created, it provides employees with an at-a-glance overview of daily, weekly, or monthly tasks, along with their deadlines. This makes it easier for employees to manage their own workload and also helps project managers to keep track of progress.

 

monday.com

Monday continues to be a very popular tool for businesses looking for effective project management. It has a clean and bright interface that is user-friendly for all your team. Monday helps teams reach higher productivity levels with a complete suite of features including workflow automation, customisable dashboards, and a comprehensive library of pre-made templates. 

However, some users find that key data can get overlooked in long chains of events due to the detailed display becoming cluttered. Also, the analytics may not be comprehensive enough for larger and more complex organisations. If you’re business is looking for a new project management software, monday.com is definitely one to consider in your shortlist. Despite a few small issues it is a powerful tool that will benefit your team’s productivity and collaboration on projects.

 

Wrike

Wrike is a new solution to the project management market but has quickly become a notable name, being recognised as a leader in collaborative work management by Gartner. It has a wide range of useful features and tools designed for every member of your team. This includes built-in resource planning, time tracking, and budgeting features that help modern teams work more effectively in a digital landscape. 

It’s important to note that with so many detailed features it can take longer for some teams to learn and maximise them to their full capabilities. However, Wrike is an impressive project management tool that can benefits various different businesses, whether they’re SMEs or large enterprises. 

 

Best apps for customer communications

Maintaining good communication with leads and customers is essential for any business. Which makes having the right CRM for your needs extremely important. With effective management of customer relationships you can ensure positive experiences for your customers that generates profitable returns for your business and supports growth. 

 

HubSpot

HubSpot centralises your marketing, sales, and customer interactions into one platform, offering the tools you need to streamline your business communications. The platform has three ‘hubs’ for marketing, sales, and customer services. These can be purchased separately or together, with the ability to interact with each other and share information.

Having ‘hubs’ that can work together encourages better collaboration between your departments. It allows businesses to track every stage of the customer journey, from first contact to lead conversion, empowering employees to provide an exceptional customer experience. As well as helping your business attract, convert and retain customers.

 

Salesforce

Salesforce is a CRM platform designed to help businesses manage marketing, sales, commerce, service and IT team from one centralised place. Having all your business data in one dashboard makes keeping track of your success easier. You can even use Salesforce to generate easy-to-read metrics and reports.

Salesforce also helps you establish efficient processes in each of these departments, whilst promoting a collaborative atmosphere across your business. You can even use the workflow rules and the process creator to add automation to your operations, without the need for coding. With so many features to make managing customer communications easier, Salesforce can be tailored to suit the needs of your business.

 

Best apps for financial management

Clear and accurate financial management is key to the growth and success of any business. Therefore, you need to ensure you have the right software to support your needs. Below are some examples you may want to consider.

 

QuickBooks

QuickBooks is accounting software designed to help small and medium-sized businesses manage their finances better. The software offers various features you need to manage the financial side of your business. For example, managing payroll, creating/tracking invoices, recording expenses and more.

Part of its appeal is how simple it is to use, even if you have limited experience in accounting/financial management. QuickBooks is a cloud-based software that can be accessed online or via an app, allowing you to track your finances from anywhere. Perfect when you’re on the go.

 

Xero

Xero is accounting software that helps businesses better manage their financial transactions. Perfect for small business owners, Xero can be viewed on the go via mobile, allowing an at-a-glance overview of your finances anytime, anywhere.

Xero offers all the tools you need to run the financial side of your business, including tracking and paying bills, claiming/reimbursing expenses, tracking the cost of projects and more. With the ability to manage all your finances in one place, Xero empowers you to take control of your accounting and improve your cash flow.

 

Conclusion

For any modern business trying to navigate success in an increasingly digital world, having a complete tech stack will be beneficial. There are a lot of different tools and software available to meet various needs of digital processes to ensure seamless workflows for staff and customers. 

We hope this guide has helped you get an idea of what tools might be missing from your digital ecosystem and given you some options to consider when looking for the right solutions for your business needs.

E-Sign is more than just an e-signature provider. With a complete digital toolbox at your disposal, you’ll have everything your business needs to manage your documents and business transactions in 2025. You can save valuable time for your team and provide a more streamlined signing experience for your customers. As well as maximise several other benefits that using a digital document management system like E-Sign can provide. 

Contact us today to discuss your requirements, or get started by registering for our 14-day free trial.